Sick and tired of making invoices manually in Excel or Word? So you want to find a system or a tool that is going to assist you create invoices online? Now is certainly the time to get out of the 90's and move your businesses invoicing into the 21st century.
Creating invoices manually is labour intensive, costly work, consuming valuable resources and causing any sane business owner to work to avoid it. Does any of this sound familiar?
- Time intensive: If you need to create and send invoices manually you need to set aside at least 15 hours a week to do this. Your business also require more employees to handle the workload.
- Entering similar data over and over again: Issuing invoices yourself in Excel or Word usually means that the product names or descriptions you use are not easily reachable and have to be re-entered or copy/pasted on a repetitive basis, wasting precious man hours.
- Redundancy: Having to re-enter or copy/paste line item text and service descriptions each time you complete a quote or invoice is also an un-necessary duplication resulting in lost time. Leaving your invoices open to spelling mistakes and incorrect or mismatched product descriptions.
- Emailing quotes and invoices: Emailing invoices to customers by hand opens a Pandora's box of possible issues. Issues converting invoices to a small enough send-able format like PDF can cause problems. This kind of thing also introduces the possibility of emails being rejected because of attachment size or the client not being able to view the invoice right.
- Is your businesses information secure? Saving all your businesses invoices and quotes on one PC can end in it all being stolen when your computer crashes or gets lost. Safety on your work PC is also only as effective as the anti-virus program you get; often times leaving your information open to being accessed by unauthorized users.
- Data security and backups: Storing all your invoices and quotations on one PC also means that data is only as secure as the software you install to protect it. This often times leaves sensitive billing information open to the prying eyes of unauthorized users. Most small business owners do sporadically backup this data on external storage devices, but this type of backup requires to be done extremely regularly, else you risk losing all your data if your computer crashes or gets stolen.
This may cause you to ask why anyone would still be using these old fashioned procedures to invoice to their customers. You will therefore be shocked to hear that a large portion of freelancers and SMME owners still apply these outdated business invoicing principles to their invoicing today. Little do they know that easy, secure, backed-up modern billing is only a few clicks away. And that this way of invoicing won't cost you an arm and a leg.
The solution: Billing on the web
Finding a tool that's going to help you make quotations and invoices online is easy. There are many out there and it is easy to find a great solution that isn't going to cost you an arm or a leg.
Benefits of online billing:
- Online billing saves you time. As most tasks performed in online invoicing software can be highly automated you don't have to spend hours performing repetitive tasks or employ hundreds of staff members to do this for you.
- In built fail safes mean that online invoicing systems won't let you to duplicate or leave out an invoice number. Employee actions can be tracked and any human mistakes fixed or eliminated. Great news if your new assistant has ever accidentally deleted your entire database of invoices.
- Automate do not duplicate. You won't need to perform the same action more than once. Billing services use standard templates and line items that you enter once and re-use as you want.
- Gone are the days that you need to manually email invoices to clients. Most great invoicing systems come with the ability to time the automatic issuing of invoices. No more converting invoices to PDF manually either - most great online invoicing software solutions issue the invoices you schedule in HTML and PDF format.
- Are you mobile? Always out of the office seeing clients or meeting suppliers? A web-based invoicing system keeps all your billing data online. This means you can get it anytime, anywhere, from any web enabled device. Truly mobile invoicing.
- Most online invoicing systems store your data securely on your behalf so you get the benefit of big business security without the need to support the cost of the infrastructure yourself. Most quality online invoicing systems also backup your data on your behalf. Some as often as every 15 minutes. So even if your laptop gets forgotten on the plane or your office computer has a meltdown you will NEVER lose any invoicing data.
So why not move out of the time-consuming, tedious past and say hello to the cloud hosted and fully automated future. Get on the web and look for an online invoicing system now!
Creating invoices manually is labour intensive, costly work, consuming valuable resources and causing any sane business owner to work to avoid it. Does any of this sound familiar?
- Time intensive: If you need to create and send invoices manually you need to set aside at least 15 hours a week to do this. Your business also require more employees to handle the workload.
- Entering similar data over and over again: Issuing invoices yourself in Excel or Word usually means that the product names or descriptions you use are not easily reachable and have to be re-entered or copy/pasted on a repetitive basis, wasting precious man hours.
- Redundancy: Having to re-enter or copy/paste line item text and service descriptions each time you complete a quote or invoice is also an un-necessary duplication resulting in lost time. Leaving your invoices open to spelling mistakes and incorrect or mismatched product descriptions.
- Emailing quotes and invoices: Emailing invoices to customers by hand opens a Pandora's box of possible issues. Issues converting invoices to a small enough send-able format like PDF can cause problems. This kind of thing also introduces the possibility of emails being rejected because of attachment size or the client not being able to view the invoice right.
- Is your businesses information secure? Saving all your businesses invoices and quotes on one PC can end in it all being stolen when your computer crashes or gets lost. Safety on your work PC is also only as effective as the anti-virus program you get; often times leaving your information open to being accessed by unauthorized users.
- Data security and backups: Storing all your invoices and quotations on one PC also means that data is only as secure as the software you install to protect it. This often times leaves sensitive billing information open to the prying eyes of unauthorized users. Most small business owners do sporadically backup this data on external storage devices, but this type of backup requires to be done extremely regularly, else you risk losing all your data if your computer crashes or gets stolen.
This may cause you to ask why anyone would still be using these old fashioned procedures to invoice to their customers. You will therefore be shocked to hear that a large portion of freelancers and SMME owners still apply these outdated business invoicing principles to their invoicing today. Little do they know that easy, secure, backed-up modern billing is only a few clicks away. And that this way of invoicing won't cost you an arm and a leg.
The solution: Billing on the web
Finding a tool that's going to help you make quotations and invoices online is easy. There are many out there and it is easy to find a great solution that isn't going to cost you an arm or a leg.
Benefits of online billing:
- Online billing saves you time. As most tasks performed in online invoicing software can be highly automated you don't have to spend hours performing repetitive tasks or employ hundreds of staff members to do this for you.
- In built fail safes mean that online invoicing systems won't let you to duplicate or leave out an invoice number. Employee actions can be tracked and any human mistakes fixed or eliminated. Great news if your new assistant has ever accidentally deleted your entire database of invoices.
- Automate do not duplicate. You won't need to perform the same action more than once. Billing services use standard templates and line items that you enter once and re-use as you want.
- Gone are the days that you need to manually email invoices to clients. Most great invoicing systems come with the ability to time the automatic issuing of invoices. No more converting invoices to PDF manually either - most great online invoicing software solutions issue the invoices you schedule in HTML and PDF format.
- Are you mobile? Always out of the office seeing clients or meeting suppliers? A web-based invoicing system keeps all your billing data online. This means you can get it anytime, anywhere, from any web enabled device. Truly mobile invoicing.
- Most online invoicing systems store your data securely on your behalf so you get the benefit of big business security without the need to support the cost of the infrastructure yourself. Most quality online invoicing systems also backup your data on your behalf. Some as often as every 15 minutes. So even if your laptop gets forgotten on the plane or your office computer has a meltdown you will NEVER lose any invoicing data.
So why not move out of the time-consuming, tedious past and say hello to the cloud hosted and fully automated future. Get on the web and look for an online invoicing system now!
About the Author:
Before you settle on an online invoicing system, make sure you check Susan Bapsnill' recommended online invoicing software and recurring billing software solutions.
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